Executive Roundtable EBook- Prioritizing Tips
By Irene Becker, Chief Success Officer, Just Coach It

 Tip #1  A tired brain, or an emotional brain does not make good decisions, so... Develop strategies and tools that allow you to de-stress, re-focus, re-purpose and re-power before you prioritize, and also when you are faced with deadlines, stressors, changes, challenges or crises. Strategies and tools that will allow you to take an intellectual break, an emotional break and get spiritually centered or empowered for maximum focus, maximum intentionality. Learning to build your IQ (enhanced focus, greater whole brain thinking faster ideation) EQ (emotional intelligence) and SQ (spiritual center, your connection with your highest power) is something I am passionate about because it is the key to developing leadership, effectiveness, action-ability at the speed of change. Building your 3Q Edge™, developing your business and personal leadership advantage demands a new attention to building short, doable rituals that work with and for you to help you de-stress, re-focus, re-purpose and re-power.

 Tip #2 Organize your paper, your documents, your desk, your office so that you have maximum organization, information you need at your finger tips and systems in place that help you achieve maximum effectiveness. When you get your papers, your desk, your office, your environment in tip top shape, it will also facilate better and clearer thinking, a more positive attitude and a that terrific feeling of being in control. If you need help getting organized or learning to prioritize hire a professional who can help you and/or your team organize become more effective for maximum efficiency and effectiveness. I hired Gabrielle Paldy of GKP Consultants , and the results were groundbreaking. Gabe has a track record of excellence helping senior managers and executives in Canada and the States  organize! I recommend her services highly. Visit www.gkpconsultants.com for more information.

 Tip #3  A daily and weekly meeting with yourself as soon as you get to work. Meet with yourself and use this time to priorize and plan your day. Set up another meeting with yourself to plan out your week in advance. Remember to focus on what is critical/urgent, important and also to recognize tasks that are peripheral (can be accomplished at a later date), as well as those that are not really important.



 Tip #4 Action-ability. Decide promptly whether you need to take action on the information in the document, whether you can delegate the required action, or whether you can redirect the document to someone else. Periodically dispose of outdated and unnecessary documents from your files and e-mail folders.   Learning to prioritise, learning to develop laser like focus on wearing 10 different hats, juggling 5 different balls is a learned skill. Yes, you can build your ability to prioritize, and to develop greater action-ability.  And, this important skill set can also help you build higher EQ-a critical leadership competency.




Tip # 5 Document your time, so that you can review and make sure you were devoting most of your time to high priority work. For the first week at least, document your time and remember that analyzing how you spend your time is critical because it is so easy to get stuck spending our time on strategically unimportant activies, administrative tasks etc.  If you have over-scheduled or over-planned a day or week, you can review, re-gigging how you organize and lead your time.

 

 Tip #6  Schedule high priority work. Block off time in your calendar for strategically important actitivies. It is critical to make sure that your calendar does nor fill up with peripheral tasks or meetings when you have high priority work to be done. Think first things first. Focus on what is critical, schedule what is important and make sure that peripheral tasks are color coded on your calendar so that you can recognize that they are not critical or important.

 Tip #7 Time for yourself. Remember to schedule ME time each day for personal rituals that keep you de-stress, re-purposed, re-powered. If you do not have a personal ritual, it is time to develop one. It is critical to develop a ritual that can allow you to just be calm and centered for even five minutes twice a day.  Select Alpha-State\Stressbusting Exercise from the men bar to your left, for a stressbusting exercise you can try, practise and use to de-stress, center and re-power!

 Tip #8 Celebrate each WIN! Celebrate your wins, and use your failures to fail forward. Document your time, review how you have spent your day and your week. Celebrate the wins, and use areas where you have failed to understand bottlenecks, challenges, tasks that are difficult to do, things you tend to procrastinate, pockets of time that are taken up or evaporate with things that are really not important, times in the day when you energy is high, other times when you energy or patience is low so that you can begin to implement strategies that will help you prioritize, ideate and drive action-ability with greater clarity, empowerment and less toxic stress.

Anything else? If you are a perfectionist, think about how perfectionism may be holding you back from your greatest potential, and also eroding relationships with those you lead. If you are in statis, stuck in a rut, living and leading in chaos, clutter or dis-organization, remember that you have the power to learn to prioritise, develop greater focus and intentionality on what really counts while learning to de-stress, re-power and get rid of unnecessary chaos or stumbling blocks. And, if you simply want to maximize your productivity by honing your prioritisation skills remember to follow these seven simple steps to do a gap analysis of how you can better priorise your day and your week for maximum focus, power and action-ability...and less toxic stress.

Click to contact us       Be Remarkable Coaching,Training, Facilitation and Keynotes with a Unique Edge By Telephone, Skype, Webinar, Video Conferencing or Face to Face Tel:  416-671-4726 Skype: Beckerirene  E:irene@justcoachit.com